How I Schedule My Workday

Jul 2

I’ve had more and more questions come in lately about how I schedule my workday. To be honest, it wasn’t until very recently that I put some actual structure to it. Since I’ve done this, I’ve boosted my productivity immensely. If I had to guess, this new schedule has me finishing tasks 50% faster. Read about how and why I implemented new things to schedule my workday here. After a phone call last week, I realized my schedule doesn’t need to be a secret.

 

It’s so helpful to have some insight to how other design professionals structure their day. I group my days into three parts, and each day has a theme. Additionally, I don’t sleep with my phone next to me anymore, I don’t check emails until after lunch, and I close all browser windows except for what I’m working on. While my daily theme and schedule may very, these key items remain constant all week. Lastly, we don’t have children. That is obviously a game changer and incomparable to what many of your schedules will look like. However, I hope you find some inspiration in this candid layout, which you can apply to what works for you and your family.

 

Here it is – every hour, broken down by day of the week of how I schedule my workday.

 

 

 

HOW I SCHEDULE MY WORK DAY

Monday

Theme: Social Media Scheduling
(we currently have 7 full-service social clients, to give you a reference point.
we schedule 14 days out, so we alternate half out clients one week, then half the next)

7:45 Wake Up + Get Dressed*

8:00 Breakfast

8:20 Short Dog Walk

8:45 Sit at Desk, Restart Computer**

9:00 Client #1 Social Media Content Scheduling – photo curation, copywriting, hashtag research, engagement data

10:30 Client#2 Social Media Content Scheduling

12:00 Client #3 Social Media Content Scheduling

1:30 Lunch Break

2:00 Emails + Admin

3:00 Client #4 Social Media Content Scheduling

4:30 Swim

5:30 Shower + Get Dressed

5:45 Pick-up House / Prep Dinner

6:00 Walk Dog

7:00 Cook + Eat Dinner

8:00 Hang with Quinn

8:30 Post to IDCO Instagram (while hanging with Quinn)

9:30 Personal Projects ***

12:00 Bed Time

Tuesday

Theme: Client Creative
(we currently carry no more than 2 full service web design+ branding clients at a time, to give you a reference point)

 

7:45 Wake Up + Get Dressed

8:00 Breakfast

8:20 Short Dog Walk

8:45 Sit at Desk, Restart Computer

9:00 Client #1 Branding Project Timeblock

11:45 Social Client Check-in + Engagement

12:30 Lunch Break

1:00 Emails + Bookkeeping

2:00 Client #2 Branding Project Timeblock

4:30 Swim

5:30 Shower + Get Dressed

5:45 Pick-up House / Prep Dinner

6:00 Walk Dog

7:00 Cook + Eat Dinner

8:00 Hang with Quinn

8:30 Post to IDCO Instagram (while hanging with Quinn)

9:30 Personal Projects

12:00 Bed Time

Wednesday

Theme: Client Deliverables

7:45: Wake Up + Get Dressed

8:00 Breakfast

8:20 Short Dog Walk

8:45  Sit at Desk, Restart Computer

9:00 Client #1 Creative Work

10:30 Client #1 Prepare Deliverables

12:00 Client #2 Creative Work

12:30 Lunch Break

1:00 Social Client Check-in + Engagement

2:00 Emails

2:30 Client #2 Prepare Deliverables

4:00 Errands****

5:45 Shower + Get Ready

7:00 Date Night with Quinn

8:30 Post to IDCO Instagram (while hanging with Quinn)

11:00 Bed Time

Thursday

Theme: Inquiries + Deliverables

 

7:45: Wake Up + Get Dressed

8:00 Breakfast

8:20 Short Dog Walk

8:45 Sit at Desk, Restart Computer

9:00 Client #1 Send Client Deliverables with Tutorials/Updates
(this gives them the weekend to review + respond)

11:00 Client #2 Send Client Deliverables with Tutorials/Updates
(this gives them the weekend to review + respond)

1:00 Lunch Meeting

2:30 Social Client Check-in + Engagement

3:00 Emails

3:30 Proposals Go Out to Any Inquiries of the Week

5:45 Pick-up House / Prep Dinner

6:00 Walk Dog

7:00 Eat Something

8:00 Personal Projects
(Quinn’s plays hockey so I work late)

12:00 Bed Time

Friday

Theme: Flex Day

 

Studio hours are closed + housekeeper comes. If I’m behind on a deadline, I’ll work from Austin’s gorgeous new Central Library Branch. If I’m on schedule, I will take a ‘me’ day. This usually includes “fun” errands like shopping, manicures, or mid-day movies. Once a month- Fridays are our shoot days with our photographer, Madeline Harper.

 


 

 

* I work from a home office, and hardly have in-person meetings. Getting “dressed” for me is probably much easier than most. I do get dressed in real, full outfits, every day. I use a capsule/edited wardrobe, so every outfit is pretty put together. I have my hair chemically straightened, so air dried hair just needs a brush. I have lash extensions, so I don’t put makeup on in the mornings, either. If I had a shared office, or if my team wasn’t remote, this process would be much more extensive than 15 minutes.

 

** It’s imperative in your computers performance (especially as a graphic, web or interior designer) to restart your computer every day. It’s short term memory that runs the Creative Suite. Every time you restart, you’re refreshing that very limited short term memory. I promise, your computer will thank you.

 

*** Personal project will include any blogging or content updates for IDCO, SEO updates for IDCO, Pinterest, + any non-profit design work .

 

**** It is not lost on me how fortunate I am. My husband is incredibly self-sufficient and carries the majority of the daily household tasks with a smile. I use Instacart to do my grocery shopping because it’s neither something I enjoy, or am good at. We have an incredible housekeeper once a week, so minimal housekeeping is needed each day. Errands typically involve sending off any client gifts, prop shopping, or household chores out and about. We do not have children, and therefore have flexible schedules.

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  1. Christina says:

    I struggle to keep everything going everyday and feel like I work all. the. time. I am going to to give this a try… mine might be a little skewed, I just have to figure out how to hold off on those daily piles of emails! Thank you for sharing! Love the idea of having a day once a month for photos-putting that on my list!

  2. Manvi says:

    Wow, seems like an amazing schedule! You’ve added alot about social media scheduling for your clients. Which tool do you use to manage all of your clients social media? I would really like to know! Thanks

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