No matter what the industry, a common issue among small business owners is developing organizational systems and maintaining them during daily operations. If you’re a regular reader of our blog, you know that we rely heavily on time-tested processes and quality programs to help IDCO run efficiently and keep all of our team members on the same page. Today, we are sharing a few of our favorite tools for productive workflow.
If you follow me on Instagram, you might have seen me mention this program. Shift is a desktop app that syncs and streamlines all of your email accounts and workflows all in one window.
If you’re interested in trying it out, I’d love for you to use my referral link: https://tryshift.com/referral/e/306f/4d1c769cce9549c21eed74bcf59e/
Trello is another app we use daily. It’s a virtual bulletin board where you can collaborate with team members, create and track tasks, and manage multiple to-do lists.
In last week’s blog about managing employees, several IDCO team members mentioned our daily chats. Slack is an app that makes it super easy to communicate with your team and share documents and images. We love that you can add custom threads that can house conversations about specific projects (like blog posts)!
Last Pass remembers your passwords so you don’t have to. This app also helps you create strong passwords and allows you to send information to others securely.
Newton Mail has so many time saving features that I love. For one, it offers read receipts so you know whether or not your email has been read and when it’s time to follow up. Recap brings marked conversations back to your attention so that you can send additional emails, remember to respond, or revisit deadlines. If you’re an inbox zero person, you’ll love their snooze feature for keeping your inbox tidy over the weekend until you’re ready to read your new messages on Monday morning!
Todoist is the to-do list app that thought of everything. We love that you can customize the list based on priorities and that you can set recurring to-dos, like doing payroll each Friday.
If you or your teammates log time for projects, this is an app you should look into. The interface makes it super simple to clock in and out (even with multiple users) and track your paid hours.
Taskade is a bit like slack but with a shared space for storing files. If you work on a team of mostly remote employees, you might find this set-up beneficial as you share and chat about files.
Asana is another app for creating and tracking team tasks, but we especially love the quick look feature where you can see where each project stands and whose hands its currently in. Knowing what (and whose) tasks remain cut down so much time trying to chase down a timeline.
Evernote is a must-have for anyone who gets inspiration on the go. You can store notes of any format in an organized space where you can access them later.
You guys know we can’t live without Dropbox. In our opinion, it’s the best app for storing files and images and sharing them with teammates and clients.
You likely don’t need all of these apps, but investing some time learning a few programs can save you a lot of time and trouble in the long-term. These are our favorites and the ones we can honestly say are worth the download. Do you use any apps to stay organized? We are always looking for ways to improve our processes and tools to help us do that.
For more info on creative business strategy, be sure to check out these posts:
The Identité Collective is a full-service creative studio for interior designers and boutique lifestyle brands. Offering bespoke branding, web design and social media content creation, we help brands built around beautiful living elevate their digital presence to represent the physical spaces they design. Want to work together? Shoot us an inquiry here.
Subscribe to stay inspired. We'll keep you up to date on what's trending in your industry + share our best business tips along the way.