The Best Programs + Apps for Organization

No matter what the industry, a common issue among small business owners is developing organizational systems and maintaining them during daily operations. If you’re a regular reader of our blog, you know that we rely heavily on time-tested processes and quality programs to help IDCO run efficiently and keep all of our team members on the same page. Today, we are sharing a few of our favorite tools for productive workflow.


The Best Programs for Organization




If you follow me on Instagram, you might have seen me mention this program. Shift is a desktop app that syncs and streamlines all of your email accounts and workflows all in one window.

If you’re interested in trying it out, I’d love for you to use my referral link: https://tryshift.com/referral/e/306f/4d1c769cce9549c21eed74bcf59e/



Trello is another app we use daily. It’s a virtual bulletin board where you can collaborate with team members, create and track tasks, and manage multiple to-do lists.



In last week’s blog about managing employees, several IDCO team members mentioned our daily chats. Slack is an app that makes it super easy to communicate with your team and share documents and images. We love that you can add custom threads that can house conversations about specific projects (like blog posts)!


Last Pass

Last Pass remembers your passwords so you don’t have to. This app also helps you create strong passwords and allows you to send information to others securely.



Newton Mail has so many time saving features that I love. For one, it offers read receipts so you know whether or not your email has been read and when it’s time to follow up. Recap brings marked conversations back to your attention so that you can send additional emails, remember to respond, or revisit deadlines. If you’re an inbox zero person, you’ll love their snooze feature for keeping your inbox tidy over the weekend until you’re ready to read your new messages on Monday morning!



Todoist is the to-do list app that thought of everything. We love that you can customize the list based on priorities and that you can set recurring to-dos, like doing payroll each Friday.


Interior Design: Leanne Ford | Photography: Nicole Franzen




If you or your teammates log time for projects, this is an app you should look into. The interface makes it super simple to clock in and out (even with multiple users) and track your paid hours.  



Taskade is a bit like slack but with a shared space for storing files. If you work on a team of mostly remote employees, you might find this set-up beneficial as you share and chat about files.



Asana is another app for creating and tracking team tasks, but we especially love the quick look feature where you can see where each project stands and whose hands its currently in. Knowing what (and whose) tasks remain cut down so much time trying to chase down a timeline.



Evernote is a must-have for anyone who gets inspiration on the go. You can store notes of any format in an organized space where you can access them later.



You guys know we can’t live without Dropbox. In our opinion, it’s the best app for storing files and images and sharing them with teammates and clients.


You likely don’t need all of these apps, but investing some time learning a few programs can save you a lot of time and trouble in the long-term. These are our favorites and the ones we can honestly say are worth the download. Do you use any apps to stay organized? We are always looking for ways to improve our processes and tools to help us do that.



For more information on creative business strategy, check out these posts:


IDCO Studio is a full-service creative studio for interior designers and boutique lifestyle brands. Offering bespoke branding, web design and social media content creation, we help brands built around beautiful living elevate their digital presence to represent the physical spaces they design. Our recently launched limited-release website templates are the perfect way for interior designers to get a luxury website on a budget. These templates allow designers to maintain control of their content. Want to work together? Shoot us an inquiry here.


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  1. Hi there! I love all your ideas and blogs. Thank you so much for sharing. You offer some wonderful apps that can help small businesses. I’d love to get your advice on which app/desktop program would be best to share + easily access email templates and my interior design operations manual? I know there is Evernote, Slack and Trello to name a few but I need one where I can categorize by topics, have sub-categories, and then attach files which my assistant can easily access.

    What would you recommend?

    For example, my files would look like this:
    Main Design File —> Operations Manual –> 1. Email Templates –> 2. 5-6 Email Templates
    2. How to save files –> Breakdown of how to breakdown file names, etc

    Would love what you think it easiest to pull up for them and me while working! Thanks!







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